Data deletion
Requesting deletion of your data
AI Time Trackeris a workforce attendance application used by employers to record their employees’ working time. Accounts are created by an employer’s administrator; the app has no sign-up.
This page explains how to request deletion of your data, what will be deleted, and what cannot be deleted while a legal retention obligation applies.
How to request deletion
Option 1 — through your employer (fastest)
Contact your employer’s HR department or system administrator. They administer your account and can de-provision it directly. Because your employer is the data controller for your attendance records, this is the route that gets acted on soonest.
Option 2 — contact us directly
Email info@7kingscode.com with the subject line “Data deletion request”, including:
- Your full name
- The name of your employer
- Your employee number, if you know it
- The email address associated with your account
We acknowledge requests within five (5) business days and respond substantively within 30 days. Where a request is complex we may extend that by a further two months and will tell you why. There is no charge.
We may ask you to confirm your identity before acting, so that nobody can request deletion of another person’s records.
What is deleted
| Data | Outcome |
|---|---|
| Your account and login credentials | Deleted |
| Profile details — name, email, telephone, department, designation | Deleted |
| Your reference photograph used for face verification | Deleted |
| Face verification photographs captured at punches | Deleted — and in any case automatically deleted 30 days after capture, whether or not you ask |
| Device registration and push notification token | Deleted |
| Data cached on your phone | Removed when you sign out or uninstall the app |
What is retained, and why
Some records cannot be deleted on request because your employer is legally required to keep them. This is not a choice either of us can make freely.
| Data | Retained for | Reason |
|---|---|---|
| Attendance records — punches, hours, breaks, overtime | Duration of your engagement plus 5 years | Labour, working-time, payroll and tax law |
| Location recorded at a punch | Retained with the punch it belongs to | Forms part of the attendance record |
| Leave requests and their outcomes | Duration of engagement plus the statutory period | Employment record-keeping |
| Payslips | As required by payroll and tax law | Statutory obligation |
| Records of legal acceptance | Duration of engagement plus the limitation period | Proof that disclosures were made |
When a retention period expires, the data is deleted or irreversibly anonymised. Data held in backups is removed as backups rotate out of their retention window.
Who is responsible for your data
Your employer is the data controller — they decide what is recorded and for how long. 7 Kings Code Software Solutions LLC is the data processor, acting on your employer’s instructions.
This means that where your employer is legally obliged to retain a record, we cannot delete it at your request, and we will tell you so rather than let the request go unanswered. Where a request concerns data your employer holds, we pass it to their designated contact and act on their instruction.
Contact
7 Kings Code Software Solutions LLC
1401 N University Dr, Suite 407, Coral Springs, FL 33071, United States of America
Email: info@7kingscode.com · Telephone: +1 954-272-8515
Full detail on what is collected and why is in our Privacy Policy, section 12.2 of which covers this process.
If you are not satisfied with our response, you may complain to the data protection authority in your country.